Risk Assessment
| FUNCTION | RISK | METHOD OF CONTROL | RISK GRADING AFTER CONTROL |
ACTION NEEDED |
| Burial administration | Loss of records |
Copy of cemetery plan held on computer Copy of plan held by Chairman |
Low | None |
| Maintenance of cemetery and allotments | Accident to member of the public |
Annual gravestone inspection Insurance Employ competent and insured contractor for grass cutting Ensure cemetery is not used for other function |
Low | None |
| Maintenance of playing field and playing field equipment |
Accident to member of the public Damage or theft of equipment and fencing Negligent maintenance by contractors |
Annual safety inspection by a qualified 3rd party insurer (eg ROSPA) Asset register to be maintained Insurance Selection of competent contractor |
Low |
Monthly visual Asset register to |
| Financial control | Misuse of funds – financial misappropriation |
Competent clerk and internal auditor Annual audit external (eg Grant Thornton) Procedure for authorising payments as stated in financial regulations Financial reports to parish council included within the minutes Guidelines from LALC on financial regulations as required Adherence to financial regulations |
Low | Continued monitoring by clerk and councillors |
| Record of minutes and councillors’ decisions |
Loss of records held on computer Loss of paper records |
Letters, minutes etc. to be backed up on an external hard drive External hard drive to be used for parish council business by clerk Paper records to be held in lockable metal filing cabinet |
Low | None |
| Abuse of parish council functions | Unauthorised, illegal actions on behalf of the parish council |
Councillors to sign code of conduct Councillor training provided by LALC Clerk to advise on correct procedures External advice if necessary Membership of LALC |
Low | None |
| Council website |
Unauthorised access Loss of content |
Clerk to have secure login provided by LCC Contents controlled by LCC, not Northorpe |
Low | None |